This article will explain how to review Regents gaps for students using the Regents planning wizard while in the Portal. Let's get started by selecting Regents Planning from the left hand sidebar!


Selecting Student Groups for Planning

  • Once you are in the wizard, use the dropdown in the top left to select the cohort of students you want to plan for, or choose All to plan for the entire school at once

  • The color-coded chart represents the current status of students in regards to their Regents exams

    • To the right of the chart, select the group of students to be reflected

      • Regents / Local Diploma only - contains active students planned for a Regents/Local diploma

      • Advanced Regents Diploma only - contains active students planned for an Advanced Regents diploma

      • Minimum Required for Graduation - contains all active students

    • Columns represent the various Regents requirement areas, as well as the plus one option

    • Rows represent the status for each student including exams fulfilled in the past, those needed but are not currently planned, those not needed because they will be taken in the future, those that are needed and planned for a future administration, and those needed and planned for the next administration

  • Below the chart are reminders of additional planning that may need to be done

    • Progress to College Readiness shows the number of active students who have fulfilled their ELA or math requirement, but have not reached CR levels, as well as reflecting the number who are already planned to resit for that exam in the next administration

    • Portal Plans vs STARS Scheduling shows the number of active students with exams scheduled in STARS or the Portal, but not in both areas, indicating a need to reconcile these numbers

Regents Gap Wizard Filter

  • The Regents Planning wizard helps you decide which exams students will attempt in the upcoming Regents administration by presenting recommendations based on common reasons schools plan to sit students for exams and allows you to take bulk planning actions based on those reasons

  • The first four steps ensure that prerequisites have been completed so that accurate Regents plans can be determined

  • Step five looks at students enrolled in Regents-culminating courses who have not passed the corresponding exam at 65+ and are not planned to sit during the upcoming administration

    • This step also provides a link to the master program for the school, where courses can be double checked for their Regents culminating status

  • Using step six allows you to schedule students based on the On-Track Regents metrics set by the school, to identify Regents exams students should pass this administration or should have passed previously

  • College Readiness is addressed in steps seven and eight, suggesting students who may want to resit for exams to achieve this designation

  • Step nine allows for individual planning by priority group, highlighting those students closest to graduation towards the top

  • Using step ten allows you to hone in on common groups of students to double check

    • Students planned for 2 or more exams in the same AM or PM exam session in the next Regents administration

    • Students planned for 3 or more exams in the next Regents administration

    • Students planned for exams in the next Regents administration that they have attempted 3 or more times previously

    • Students with exams needed be on-track that are not currently planned for any exams in the next Regents administration

    • Students planned for one or more exams beyond their planned graduation dates

  • The final step provides a link to create a .csv file to upload all of the Regents planning done in the Portal into STARS

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