This article will explain how to review Credit Gaps for students using the Credit Gaps wizard while in the Portal. Let's get started by selecting Credit Gaps from the left hand sidebar!


Selecting Student Groups for Planning

  • Once you are in the wizard, use the dropdown in the top left to select the cohort of students you want to plan for, or choose All to plan for the entire school at once

  • Hovering over a number in either chart gives options on ways to review students in this group

    • View in Grid - This option brings you to a customized grid highlighting the students in the elected group and relevant credit information to facilitate filling any credit gaps

    • Preview Students - This option causes a pop up to appear showing you the names and basic related information for the students in the selected group

    • View Profiles - This option takes you to a set of profiles for the selected students and allows you to scroll through only those profiles in order to make necessary adjustments to remedy any credit gaps

Grouping students by Planned Graduation Date

  • The top color-coded chart represents the current status of students in regards to their credit gaps

    • The columns break students down by their planned graduation date

    • The rows group students by the number of credit gaps currently reflected

  • To the right of this chart is a toggle that allows you to view students according to their unaddressed credit gaps, or their overall gaps, which would include gaps to be addressed in future terms

Grouping students by Subject

  • The lower color-coded chart displays students according to the subject area where the gap exists

    • The columns break down various subject areas to look at gaps

    • The rows allow you to see if the gaps have been addressed in future term plans, or if they are outstanding and need to have a plan created

Reviewing Credit Gaps Using the Wizard Steps

  • Steps one through three of the wizard ensures school staff have assigned graduation plans to all students as well as checking to be sure metrics are staff entered and up to date to ensure credit gap suggestions are accurate

  • Step four walks you though how to plan for credit gaps to be addressed this term or in the future and prioritizes student groups based on proximity to their planned graduation date

  • The final step in the wizard allows for a final check of a number of different scenarios

    • The first has you review students with course changes that are still pending for the current term and need to be added to STARS

    • The next looks at students with course changes that are still pending for the current term but do not have a section number

    • The third check looks at students with potential credit issues on their current program, looking at two specific instances

      • A student programmed in a course that may result in the student earning greater than the maximum allowable credits in a graduation requirement

      • A student programmed in a course where the code matches a course code for which the student has already earned credit on their transcript

    • The final check identifies students with course plans that would occur after their planned graduation date

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