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We build the Portal to make it easy for schools to monitor student progress to graduation. You can use the Portal to set best-case graduation plans for students and stay on top of students' progress towards achieving their plan.

This article will provide an overview of the key features available in the Portal for graduation planning, and monitoring student progress to graduation.

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What is a graduation plan?

In the Portal, a student's graduation plan is made up of two parts: 1) a planned graduation date (e.g. June 2023), and 2) a planned diploma type (e.g. Regents), which can be set by school staff for an individual student or in bulk for a group of students. These plans are meant to represent the best-case outcome for each student based on what is mathematically possible, not a prediction of the likeliest outcome. To accurately reflect all students on a school roster, the Portal includes students who have been discharged for codes related to graduation (D-grad) as well as for negative discharge codes (D-neg.)

Once plans are set, the Portal will highlight the courses and/or Regents exams each student needs in order to actualize their plan. For example, if a student with safety net eligibility is planned to receive a Regents diploma, the Portal will highlight any exams needed to be passed with a 65+ instead of 55+. Likewise, if a student is planned for an Advanced Regents diploma, the Portal will support school staff in identifying any of the 9 exams the student still needs to pass, rather than just looking at the 5 required for a Regents exam.

Setting ambitious, but mathematically within reach graduation plans allows a school to backwards-plan key actions to give the student the best chance to graduate on time.

How do I know if a student's graduation plan is too ambitious or not ambitious enough?

Graduation Plans should be mathematically possible, meaning, the number of credits the student needs to actualize the plan should be realistic given the number of opportunities the school is able to provide to the student prior to the planned graduation date.

For example, if a student is entering their senior year with 23 credits earned, the school is a semester based school which offers 7 credits per term and can include additional online options to provide an additional 2-3 credits, that means, at most, the student could earn 17 credits. A Graduation Plan indicating June as a planned graduation date would not be mathematically possible for this particular student. Understanding the number of credits a student can earn within a given school year will support schools in being able to bulk assign Graduation Plans to a group of students within their school.

Assigning a graduation plan for a single student

The easiest way to set a graduation plan for an individual student is in the Data Grid or in the Student Profile. This article provides step by step instructions on how to take this action.

Bulk assigning graduation plans using the Grad Planning Wizard

The Graduation Planning wizard was designed to make it easy to apply and review graduation plans for groups of students at a time. Here you will find a related article that walks through these steps.

Monitoring student progress to graduation

Once graduation plans are set, use the Graduation dashboards to monitor progress and identify students falling off track. This article can assist with the best way to monitor student progress.

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