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This article will explain the permissions associated with each user access level that can be assigned in the Portal. Only school principals and delegated Portal administrators can modify access levels in Settings > User Management.

For more information on how to manage users in the Portal see the following articles:


Overview


Access levels for school-based users

There are seven possible user access levels for a school-based Portal user.

School Admin

Can edit all students, create supports, and manage users. This access level is auto-assigned to the principal by New Visions.

Delegated Admin

Can edit all students, create supports, and manage users, just like an Admin

School Wide Editor

Can edit all students and create supports, but can't manage users

School Wide Viewer

Can view all students and add notes, but can't edit student fields

Caseload Editor*

Can edit caseload students, but can't create supports or manage users

Caseload Viewer*

Can view caseload students and add notes, but can't edit student fields

No Access

Can't log in to the Portal. This is the default for staff members found on the school's pedagogue file when their accounts are initially created in the Portal by New Visions.

School User Caseloads

*See All about user caseloads for more information about how caseloads are assigned and modified.

Access levels for district or school support organization users

There are three possible user access levels for a district or school support organization user. These users can be granted permission to view data in aggregate for a group of schools, and/or log in to individual school Portals depending on their access level.

Network Admin

Can login, access network views, and enter school Portals. This access level is auto-assigned to designated individuals by New Visions.

Network & School Level*

Can login, access network views, and enter school Portals for a portfolio of schools

Network Level Only

Can login and access network views for all schools in the network, but can't enter school Portals

No Access

Can't log in to the Portal

Network & School Level User Portfolios

Users with Network & School Level access can be given access to every schools in the network, or to a specific portfolio of schools within the network. This portfolio then determines which schools the user sees in the aggregate network views, as well as the schools they are able to enter directly. See this article for more information on how to set user portfolios.

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