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We build the Portal to make it easy for schools to identify students who are not planned for all the Regents exams they need to end the upcoming administration on track in Regents. You can use the Portal to identify the Regents requirements each students need to fulfill, make scheduling adjustments for the upcoming administration, and set plans for future admins. The plans you enter in the Portal can then be exported for easy upload into STARS and other systems of record. Understanding what Regents students needs and ensuring they are scheduled appropriately helps to keep students on track for their graduation plans.
This article will provide an overview of the key features available in the Portal for Regents planning.
Happy exploring! As always, feel free to share your feedback at firstname.lastname@example.org.
What is a Regents gap?
A Regents gap is the number of Regents exams not currently scheduled or planned that a student would need in order to obtain their High School diploma. Regents gaps in the Portal are calculated based on comparing the expected number of Regents a student should have earned in a given subject area against what they have actually earned at the start of each term. A negative number indicates a gap. A student would have a Regents gap if they had previously failed an exam or had never been scheduled for it.
How Regents gaps relate to Regents metrics in Settings?
The Portal uses a school's Regents metrics to determine how many exams a student should have earned at the start of each term. By allowing schools to define their own metrics, the Portal can more accurately flag areas with issues.
To set the Regents metrics for your school, go to Settings > Regents Metrics. When setting metrics, the number should represent how many exams all students should have passed by the end of that term. You have the option to require all of your school cohorts to follow the same sequence, or specify the requirements for each cohort. Once Regents metrics are set, the Portal can compare the expected Regents earned by the start of a given term, with the actual Regents that students have earned, and flag any gaps. For example, if a student at the start of their second year is expected to have passed the Chemistry and Global History Regents, but they have only passed Chemistry, the Portal will flag the student as having 1 Regents gap for the Chemistry exam. Note: Once you log your metrics, be sure to hit "Enter" or your metrics will not save.
Understanding Regents gaps for a single students
The easiest way to understand how Regents gaps are calculated is to take a deep dive into a single student. Learn more here!
Reviewing Regents gaps for groups of students using the Regents Planning Wizard
The Regents Gaps wizard was designed to make it easy to review and prioritize groups of students who have Regents gaps. Learn more here!
Assigning Regents plans to address gaps
Regents gaps can be addressed by adjusting the current term programming or creating an explicit plan for when in the future a student will sit for an exam. These actions can be taken in the Student Profile. Learn more here!
Uploading Regents plans to STARS
Once exam additions and drops are set in the Portal for the current term, an export can be generated for upload into STARS. Learn more here!